Dirty Dozen: Volunteers

1. WHAT?
Get some interested, enthusiastic people to volunteer for the V5 Film Festival.

2. WHO? (who's the customer?)
FST students, film lovers... people who are interested in building their resume, gaining fest experience, and seeing a cool festival for free!

3. DELIVERABLES? (tangible and intangible)
Tangible: a festival pass, t-shirt, free food, access to the after party (that's tangible-ish, right?)
Intangible: Resume material, a day filled with FUN, and the iNvAlUaBlE~~~~ experience of meeting fellow film students from across the country (maybe globe?!?).

4. BUDGET?
Maybe this is a crazy idea, but............. essentially free, right?
Jkjkjk nothing is free. We're not paying them in money, but we're paying them in passes, t-shirts, and food. So the cost will be the number of volunteers x the cost to swag and feed them all.

5. HOW LONG WILL IT TAKE?
The process has essentially already started. I'll start recruiting actual volunteers once we start having promo events (like the bake sale, film kid mixer, etc.), and will shift an actual campaign into gear about a month and a half before the day of the event.

6. WHAT SPECIFIC SKILLS ARE NEEDED?
We'll need people in a variety of departments. Registration booth, ushers, people to guard the door, people to record the whole thing. General skills will likely include outgoing-ness (or at least the ability to fake it when dealing with the public), efficiency, and a level of professionalism.

7. WHAT SPECIAL RESOURCES ARE NEEDED?
Mostly people. We'll also need the film equipment, tables for registration, maybe a rubber door stop...

8. WHO IS WORKING THE PROJECT?
More details to come in the following months. A lot of ACE people, some FST students, people from the film community. Projectionists might be on the cusp since they get paid, but they're there too.

9. WHAT IS THE SCHEDULE?
Send out initial interest email to anyone who signs up at the bake sale around mid. February. Send another round in late Feb. Begin to create volunteer database in the first week of March. Launch official campaign within a day or two radius of March 2nd (upload volunteer signup sheet, start giving out slots, etc.) Keep searching for people and tweaking the schedule up until the day of the event.

10. WHAT ARE THE RISKS? (small vs. large impact, likely vs. unlikely)
-Not enough people sign up (large, but hopefully unlikely, if the outreach campaign is successful)
-People sign up, but some drop at the last minute (small; almost guaranteed to happen, which is why we should secure a handful more than we anticipate needing)
-ACE members don't want to help (large, since we rely on ACE like 50% for the volunteer manpower, but unlikely since they have been loyal in the past.)
-Volunteers get sick, leave early, or cause mischief during their shifts (small and hopefully unlikely, as we should ideally get people who want to be there.)

11. HOW WILL YOU COMMUNICATE WITH YOUR TEAM?
With my department: Facebook messenger, Google calendar updates, occasional text messages and phone calls when necessary. Some presentations.
With volunteers: in-person contact (at events), email (spreadsheets schedules, google forms, general info.)

12. HOW WILL YOU DETERMINE IF THE PROJECT IS SUCCESSFUL?
-If volunteers leave their shifts happy, healthy, and maybe even eager to participate in the future.
-If all operations go smoothly on the day of the event (if everything goes off without a hitch, it probably means we have enough volunteers and they are doing their jobs properly!)